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Technical Guides

Last Update il y a 2 mois

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How to Create Custom Email Filters in Outlook

A Step-by-Step Guide to Setting Up Rules in Outlook to Automatically Sort and Manage Emails Efficiently

Olivia Smith

Last Update il y a 9 mois

By default, Mailivery automatically moves all warmup emails from inbox to to a "Mailivery" folder, so you no longer need custom filters to avoid Mailivery emails cluttering your inbox.


However, some customers may still want to create a custom filter to have warmup emails skip inbox and immediately move it to an archive folder.

Creating a Filter/Rule in Outlook

Retrieve Your Unique Email ID
Your unique Filter ID is displayed at the top of each mailbox's dashboard. This ID will be used when setting up your Outlook rule.
Create a Rule in Outlook
Step 1: Access Outlook Settings
  • Click the Settings icon (⚙️) located in the top-right corner.
Step 2: Navigate to Rules
  • In the Settings window, go to Mail > Rules.
Step 3: Create a New Rule
  • Click "Add new rule."
  • Configure the following settings:
    • Name the Rule (e.g., "Filter by Message Body")
    • Set Condition: Choose "Message Body Includes" and enter your Filter ID.
    • Set the First Action: Select "Mark as Read."
    • Add a Second Action: Click "Add another action," then select "Move to" and choose a preferred folder.

The checkbox for "Stop processing more rules" is optional. Enable it if you do not want other rules to override this one. Learn more here.

Step 4: Save the Rule
  • Click "Save."

The newly created rule will now appear in the Rules panel under the specified name.

By setting up this rule, Outlook will automatically filter emails based on the specified criteria, improving email organization and efficiency. If you need further customization, consider adjusting additional rule conditions or actions in the settings.

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